Meeting Notes

Minutes from the November 13, 2009 held at the club property on Arndt Road - Fairchild, WI

Vice President Willy Olson called the meeting to order at 7:05 p.m.

Roll Call: Present was Willy Olson, John Stewart, Ron Robertson, Bill Bethke, Jeanie Olson & Linda Buchholz

Secretary report was read - John Stewart and 2nd by Ron Robertson made motion.

Treasurer report was read - Charles Jaenke and 2nd by John Stewart made motion.

Bill Bethke made a motion to pay bills, 2^nd by Charles Jaenke

Website Report - no updates - Carl Spurling was missing (came at 8:30 pm) Reschedule of the new website with a live demostration by Carl Spurling. Ardy mention that Pam Panacek has been able to connect with Carl's friend for website updates and layout.

Campground Report - none

Committee Report - The 2^nd reading of the By-Laws with corrections were read & a motion was made by Charles Jaenke to approve, 2^nd by Bill Bethke.

Old Business - An oral list of club asset were given and Linda Buchholz will type up a written list and post in clubhouse and place in club records.

Winterization has been completed within the campground.

Bertha and Chuck Jaenke donated a large wall calendar, so we can list all tabled item for further review. Thank you!

New Business - Committee Volunteers for the CWIRA food/beverage committee are Carl Spurling, Ardy Robertson, Ron Robertson, Linda Buchholz and possible Jill Sabin. Race day is Feb 28^th at the Humbird park/Lake. Tent or shelter will be provided along with Picnic license for resale.

Amendments to the By-Laws -

1. - Ardy Robertson made a motion to strike Roberts rules of order and follow the parliamentary procedures only. Motion 2^nd by John Stewart. During the discussion - Ardy rescinded her motion.

2. - Ron Robertson made a motion No Roberts Rules of order; motion was 2^nd by Les Connell.

3. - Linda Buchholz made a motion that membership must be paid by due of current year in order to vote in annual election of officers. 2^nd by Steve Buchholz

4. - Bill Bethke made a motion that a member can't hold office until they have been a member in good standing for one full year. (Member in good standing is an active member with a paid membership by the due date.) 2^nd by les Connell.

5. - Willy Olson made a motion that absent ballot will not be mail unless a member request one. 2^nd by Larry Smith.

6. - Linda Buchholz made a motion for the mailing of proxy voting with membership dues. 2^nd by Ardy. Proxy voting gives another person the right to vote for them in all meeting and elections.

That concluded the amendments for the by-laws.

Annual Santa event with the Lions club - Carl Spurling will ask Cliff McCoy to be our Santa. Willy Olson made a motion for Jill to buy Candy & fruit and not to exceed $50.00 for this event. 2^nd by Larry Smith.

2010 budget was set based off 2009 actual expetitures. Linda Buchholz will total and send out to board members for review.

Willy Olson read the thank you cards received from both Carol Bethke & Bruce Thielke who were hostipalized last month.

Larry Smith made a motion to adjourn and 2^nd by Les Connell.

Next Meeting is March 12, 2010 @ 7:00 pm at the Club House on Arndt Road, Fairchild, WI

Older Minutes below

Minutes from the October 9,2009 held at the club property on Arndt Road – Fairchild, WI President Carl Spurling called the meeting to order at 7:00 p.m.

Roll Call: Present was Carl Spurling, Willy Olson, John Stewart, Ron Robertson, Bill Bethke, Jill Sabin, Jeanie Olson & Linda Buchholz

Secretary report was read – motion was made by Willy Olson to accept and 2^nd by John Stewart.

Treasurer report was read – motion was made by Jill Sabin to accept and 2^nd John Stewart. Motion was made by Jill Sabin to add a section on the agenda to

Approve new bills – motion was 2^nd by Chuck Janeke. New website - Pam Panacek, Ardy Robertson and Carl Spurling met prior to meeting and discussed options that the new site would have – all additions will go to a page where the committee will review and make a decision upon before posting. Such as private comments – adding pictures, upcoming events, links etc. Carl will bring his laptop & computer to next meeting for members to review.

Campground report was given by Willy Olson – collected $60.00 in September. Willy Olson & John Stewart will do the winterize campsites & kitchen drain before October 15^th. Water sample results were read – Nitrite was 14.1 compared to the spring 09 test of 12.1 and there were no Colouform present. Ron Robertson will call Lamont for pumping out the portable toilets and see if anything special needs to be done for the vault toilets. Motion was made by Larry Smith to accept and 2^nd by Merle Messerschmidt.

Willy Olson updated members on the advertising spaces for a reproduction of our ATV Maps – sales slow and Willy though we had enough for next summer (270 maps left) Motion was made to table ATV maps & refund Gail’s Inn money by Bill Bethke, 2^nd by Pam Panancek.

Carl Spurling bought up the booth at CWIRA (Central WI Ice Racing Associate) races will be Feb 28^th at Humbird. There will only be one food/beverage booth if ATV club is willing to run tent or building will be provide by CWIRA. Linda Buchholz made a motion to do the food & beverage concession stand, 2^nd by Jill Sabin. Was mention to talk with Rock Dam club if interested in helping??

Willy Olson made motion to table campground licensing until spring, 2^nd by Jill Sabin.

Motion was made by Steve Buchholz to table by-laws reading, 2^nd by Linda Buchholz. Due to the fact committee brought wrong copies of the 2^nd reading of the By-Laws to meeting. Linda Buchholz will make copies of the correct revision for the November meeting. Steve Buchholz made a motion to add members to the By-Law committee – Steve then rescinded his motion. Due to the fact each members was asked to review and suggestion changes and revisions. Linda will e-mail members correct copy, for their comments.

Grant money that is Village of Fairchild account from 2008. Motion was made by Bill Bethke to remove all but $50.00 in the Village account and put into a saving account for club. 2^nd by Jill Sabin.

Jill Sabin bought up that a playground set was in the paper for $1.000.00 – hasn’t had a chance to look at – there was a discussion about liability, Willy Olson will check with insurance. Each member was asked to make a blueprint where it should be located on premises.

New Business – Volunteer were asked for to sit in at the Clark county ATV trail meetings. Should start in January – interest people were, Carl Spurling, George Mann, Sam Van Horn and possible Jill Sabin.

Correspondence - Motion made by Sam Van Horn to donate $50.00 to the PTO for Halloween party. Steve Buchholz made a motion that the club should compile a list of equipment owed by club, 2^nd by Bill Bethke – board will compile list.

Question was bought up by Steve Buchholz how we were going to keep track of all the tabled items – was suggested a large wall calendar be bought and posted within club house. Jill Sabin was checking to see if Dean’s work might have one. Membership agreed this was a good idea.

Toys for Tots letter from Northern Wisconsin read – Linda Buchholz made a motion to support the local Toys for Tots, motion 2^nd by Ardy Robertson.

Motion was made by Willy Olson to donate $50.00 to the Fairchild fire dept for a New Siren, motion 2^nd by Bill Bethke.

No club ride October 10^th, – instead a ride on October 24, Ride to rock dam for the Rock Dam Fest – leaving a 10:00 am, weather permitting.

Club will send Bruce Theikle who underwent prostate surgery this past week a Sweatshirt. Hat pin and large ATV Sticker with card. Carol Bethke hositpalized for Knee replacement will send flowers.

Trail behind the Rod and Gun club has been repaired - Many thanks to all who help!!!

Thanks again for your time and efforts! Motion made to adjourn meeting by Chuck Jaenke and 2^nd by Les Connell. Meeting Adjourned

Next Meeting is November 13,2009 @ 7:00 pm at the Club House on Arndt Road, Fairchild, WI